Do you have trouble finding time to write?

So many of us have little distractions that make it difficult to get any quality writing time. Things like my three kids, that neighbor’s dog who never shuts up, and oh yeah — maybe your day job, too.

One way to think about your goal of starting a freelance writing business on the side is that right now, with your day job supporting you, it’s like you’re driving down a nice, smooth, paved highway. It’s almost effortless to just drive home at night and watch TV, kick back on the weekends, and start all over again on Monday.

It’s easy to keep going down this highway

But it’s also a little nerve-wracking, as in today’s economy you never know if this smooth day-job road is headed straight off a cliff of layoffs and unemployment.

There are offramps from this smooth road that lead to a rutted, gravel washboard road that heads off into the woods. It’ll be more difficult to travel on and it’s not entirely clear where it leads…but you have the strong sense that it connects farther on to an even better highway. On this one, you’re your own boss and are able to pay all your bills from writing.

Are you scared to take the turnoff?

If so, you have to sit yourself down and ask yourself where you want to be in five years. Will the road you’re on now take you there? If you want to be a freelancer, driving down the full-time job highway will never take you to that destination. So it may be time for a detour down that rough road.

Yes, things will be harder for while, but possibly more interesting and challenging.

It’ll be tempting to turn back when you hit the bumps

I know.

I’ve been down that road, and I can’t believe what a journey it took me on. And how wonderful it feels now to be in control of my own career and earnings.

How to find the writing time

If you’d like more inspiration, motivation, and time-management tips on how to fit it all in, take a listen to the chat I had last Wednesday with Bryan Cohen, author of Writer on the Side, about how to fit in some writing time around your full-time job. I read it and loved it, so that’s my affiliate link. (Congrats to Lin, who won a free copy of Bryan’s ebook on the call, as well as Kelly, who won a copy of my Webinar and report How to Break In and Earn Big as a Freelance Writer.)

Bryan was a fascinating guest and has a practical approach to carving out that precious writing time.

Among the questions we answered on the call:

• What’s the missing element many writers skip that makes it harder to freelance on the side?
• How can you avoid burnout if you write at work but want to get started on your own writing projects?
• What’s really behind your writer’s block, and how can you get the creativity flowing?
• How can you write when you can’t seem to find even a couple of uninterrupted hours?
• How can you discipline yourself to get writing done when you don’t have any deadlines?
• How did Bryan get started as a freelance writer, before he published his ebooks?
• What’s the best way to publish your book – ebook? Print book? Both? What platforms and tools are best?

Enjoy the call:

Player not working? Download it here.

How do you fit freelancing into your busy life? Leave us your tips in the comments.

I remember feeling excited when Tim Ferriss’s book The 4-Hour Workweek first came out in 2007. I thought — aha! That’s it exactly. In the future, we’ll all hardly need to work as our Internet businesses run on autopilot. Selling our information products online will allow us to connect with buyers all over the world, and we’ll make money almost by magic.

Three years of long freelance-writing hours and two years of striving to make my own blog into a money-earner later, I have a totally different view of Ferriss’s manifesto.

I think it’s utter bullcrap. The proclamation that soon we’ll all only work a few hours weekly reminds me of the predictions a decade or two back that with computers and email, we soon would enter a paperless society. Still waiting for that to happen, as snowdrifts of paper litter my desk.

Why am I skeptical? Because everything I’ve learned about having a successful Internet business — on A-List Blogger Club and elsewhere — indicates that it’s still a heck of a lot of work. I worked far fewer hours as a staff writer filing four stories a week than I put in now as I strive to make this blog a money-earner!

Nobody I know is talking about magical money on autopilot, including top, seven-figure-earning bloggers. (Except the lying, scammy ones.) The real successful bloggers I know talk about grueling ramp-ups, massive guest posting, and working insane hours to make a new product launch a success. They coach others to work harder at burnishing their writing and revamping their blog design to make it more enticing. They encourage writers to create free products they can use to build their audience.

And you know what? It all takes time. Loads and loads and bucketloads of it.

I see really successful bloggers building paid learning communities or launching interactive training courses, which they earn well at, certainly. And it’s absolutely true that at this point, many Internet-based businesses can be done anywhere. Since I live on a small island and work for companies all over North America, I can say that part’s a fact.

But the tiny work-hours thing? Total bunk.

If you have the model of simply slapping a bunch of ads on a site, that might be something where you could outsource every function and live a life of ease. Except at this point few of those type of sites seem to be earning well. Most Web surfers are sick to death of ad-clogged sites and increasingly stay away. Unless you’ve built the next LinkedIn or Facebook or something with a huge audience, forget it.

Which leaves the monetizing-the-blog model. Which I can tell you is work, work, and more work. You can outsource some of it, sure. You can hire a Web developer, get a few guest posts a month, hire a social-media marketer to tweet about what you’re doing. But the core of it, the part where you build your audience by creating amazingly useful, sparklingly well-written blog posts multiple times per week, and then follow that up with stellar products your audience wants to buy from you, where you build your personal brand until you’re hot stuff and everybody wants you…there are no shortcuts there.

Being brilliant and providing lots of value to readers doesn’t happen in four hours a week, for me or anyone I know.

Yes, the Internet allows people to connect in ways that never happened before, and that opens new markets to those seeking to build a business. But the Internet has also created new demands — to respond to your blog readers (in real time, please!) when they leave comments or ask questions, or to interact with the members of your paid community. And that, friends, takes a lot of time. Even in a model like A-List’s, where leaders Leo Babauta and Mary Jaksch have deputized a small army of moderators to help them, they still need to lend their own presence and insight to the proceedings. I’m sure if they stopped, membership would plummet.

So I’m don’t know if there is any level at which a four-hour workweek starts to look realistic.

Apparently I’m not the only one who thinks Ferriss’s 4-Hour Workweek theory is a load. When I checked in on Amazon to see the reviews, the first three were labeled:

For Sale: One Bridge in Brooklyn — EZ Payments

21st Century Snake-Oil Salesman

Get-Rich Quick Guide for the Shallow

One thing’s for sure — writing a provocatively titled book about how you once got an Internet business to earn for you with little effort (and how everyone else should be able to do it, too) is the surefire way to get rich and end up not having to work a lot of hours. If only we could all work that angle.

What do you think? Is it realistic to expect that masses of people will be able to devise Internet businesses that only require a few weekly hours of their attention? Leave your opinion in the comments below.

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Book jacket: The 4-Hour Workweek by Tim Ferriss

By John White

The freelance writing life, as my colleague Jim Schott points out, is “a hard way to make an easy living.”

I often quote him because freelance writing does seem like a hard way to make a living (easy or not), especially if you’ve never spent time around people who are in business for themselves. But every day, people cross their fingers and decide to make a go of freelance writing.

If you’re a beginning freelance writer, the way you work is changing. Here are five New Realities for you to consider:

1. You are now in business for yourself, so stop handing out résumés. Your new tools are business cards, an elevator speech (figure out what you write and how to explain it to people in 15 seconds) and a portfolio, whether online or printed.

I get nicked around the ears a lot for proclaiming this New Reality — especially in writing communities where the résumé still has some currency. But in the quest to reinforce the perceptions of colleagues and prospects in your network, nothing says, “I’m in business for myself” quite like a business card, and nothing says, “I’m looking for a job” quite like a résumé. Besides, when somebody at the PTA meeting next month says, “So, how can I find you when I need a writer?” what are you going to pull out of your pocket or purse: A business card or a résumé?

2. Speaking of your network, that’s where the jobs are. The sooner you figure out a way to engage the people in your network consistently and successfully — phone, direct mail, meeting for coffee, e-mail, or on social media — the sooner you and work will find each other.

Keep in mind that you must feed the people in your network two things: Content that helps them, and information about what you’re doing. Nobody cares that you’re available for work right away, but they will care about ways you can help them solve their problems. And sending an occasional note to people in your network is a good way to remind them you’re still in business for yourself. Ask them what they’re looking for so you can keep an eye out for it.

3. You are now responsible for sales, marketing, operations and accounting. That does not mean that you have to do all of them yourself, just be conversant in all of them. Eventually, you can delegate some or all of the details to a partner, spouse or virtual assistant — if you’re a maniac like me, you’ll try to hang on to all of them — but don’t forget that it’s your business, not theirs.

“Fie!” you exclaim, “I just want to get paid for writing all day. I don’t want to waste time with all of that other nonsense.” Sorry, Shakespeare, but somebody in your one-person company needs to send invoices, chase money, back up the hard drive, pay bills, find prospects, close business, read contracts, upgrade your computer…in addition to writing all day.

4. Your workday will feel strange. For several months — or maybe a couple of years — especially if you’ve departed a corporate setting. Your ideas about how you spend hours in the workday may change completely.

If you’re outrageously successful, perhaps you’ll find that all of your time is booked and billable and your workday is like Mark Zuckerberg’s. More likely, you may discover downtime that makes your workday more like a Boston terrier’s. Once you’ve started meeting your income needs, you’ll find that the downtime is less unsettling. “Money will come when you are doing the right thing,” wrote Michael Phillips in The Seven Laws of Money – be prepared to wade through some strangeness on the way to that right thing.

5. You will almost certainly have good and bad months. Or good and bad quarters, or good and bad years. This is the way of all living things — We humans fancy ourselves the exception, but the freelancers among us know better. Happiness and security rarely occur together in nature.

Steady paychecks are in your rearview mirror now, so you had better concentrate on cash flow. Aim for six months of buffer in non-retirement savings. Everybody’s mileage varies, but this freelance writer has had to dig uncomfortably deep into his 3- to 6-month buffer only twice in the past 13 years. Sure, it’s a drag not always being able to predict income two or three or six months out, but if you’re flirting with freelance, you’ve probably already worked out that there’s not much more security inside a company than outside of it, right?

And that’s the most compelling New Reality of all.

John White of venTAJA Marketing is a marketing communications writer for technology companies. He posts about technology writing from the perspective of the marketing manager. It’s dirty work, but somebody has to do it. Download his eBook, “10 Questions to Ask When Hiring Your Marketing Communications Writer.”

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photo credit: Meisje van de Sliterij

Time. We’ve only got so much of it each day. For freelance writers who are also parents, we’ve certainly never got enough of it.

What’s the best way to spend our precious work hours? I’m often asked this question by my mentees. I had one say, “I wish I could follow you around all day and see how you do it!”

While I don’t think that would be pleasant for either of us (and might reveal an embarrassing amount of screwing off and/or snacking on my part!)…I realized that after five solid years of freelancing, I have developed some strong opinions on how to prioritize tasks.

Here are what I consider to be the seven most important activities a freelancer should spend their time on, in order of importance:

1. Send a bill. Have you finished a project, but not billed it yet? Stop everything and send that bill out right now. Every day a bill isn’t received by a client is a day it can’t be processed and paid. Many companies only cut checks once or twice a month, so a little dithering on your part could easily result in an extra month’s wait for your money.
2. Finish a project. Do you have a project you’re almost done with — say, an article that’s ready to write? If you don’t have another immediately pressing deadline, then write it today, even if it’s not due now. Clearing mostly-done projects out of the way has a number of benefits — it means a chance to send a bill sooner (notice a theme here?), you write while the topic is fresher in your brain, and getting that assignment off your plate declutters your brain to focus on other pressing tasks.
3. Find sources. This is one I have to admit I am guilty of procrastinating on sometimes…but you shouldn’t. Locating great sources is often key to writing great stories. The longer you wait to start your search, the more pressure you’re under to find someone, and the more likely you are to settle for a less-than-ideal interview subject. Start early and you’ll have the time to hunt down better sources. You’ll also be able to schedule their interview times when it’s most convenient for you, as you’re not in a rush.
4. Write. Once you’ve billed, wrapped up anything close to completion, and done whatever source-finding is needed for upcoming stories, you can look at other writing you might want to get done. The more you write, the better you get, and making a habit of writing helps you avoid writer’s block. So find as much time for writing in each day as you can. This is the point where your personal blog might get written, or you might write ahead on a big project that you want to rewrite and polish up a lot before deadline. (If you’re a designer, substitute “do design work” here, or whatever else it is you do as a freelancer.)
5. Market your business. Even if it’s just a half-hour of connecting on your social-media sites, try to spend a little time each day spreading the word about what you do. Send one query. Sign up for one networking event. Whatever is in your marketing plan — break off a little chunk of it today and do it.
6. Do interviews. If you looked for sources early and left time to prepare for your interview time, you should be ready to rock your interviews and get fantastic quotes and information. You can schedule your interviews or research time for current assignments after your marketing time because you planned well.
7. Analyze your progress. This is an often-overlooked but critical step to building a lucrative freelance career. Every month, see what you billed, and what you received. The gap between those two gives you a quick snapshot of your month-to-month trend — is it going up or down? Compare this year to date with last year to date, or this month with the same month last year. Data about earnings, and about how your client mix is changing, can help you budget better based on what income is really coming in the door, and can also help shape your marketing strategy.

How do you prioritize your time as a freelancer? Leave a comment and let us know.

If you enjoyed this post, consider subscribing to Make a Living Writing. Free tips on earning more from your writing twice weekly. At least!

(P.S. I’m filing this early because tomorrow, I’ll be at the Seattle Society of Professional Journalists’ All Access Pass seminar and networking event! Hope to see some of you there…and hope to report on my experience later this week. Speaking on a couple of panels…and hope to learn from others as well.)

Photo via Flickr user enigmachck1

Note from Carol: I am not necessarily the world’s most highly organized person. I have to admit I’m still tracking my jobs and payments in a Word document…works for me, but I’m sure there are better ways. (I use a Google calendar for my personal life…but somehow, my writing assignments just work for me in a list with deadlines. Weird.)

Turns out there are some great cheap and free time-management tools out there — and U.K. writer James Adams knows about them. Here he is with some tips on time-management programs! (And that’s his gravatar over there — conclude what you will.)

Freelancing can be compared to looking at the menu at a sushi bar — there is plenty of variety in which one may indulge. A freelancer lives each day working on many different projects at once and may find solace in proven techniques to effectively manage their time.

Everybody has a different habit of work that they follow, so it can be a great help to have access to a simple and free time management application. If you find yourself missing deadlines a few too many times, get yourself organized by using one of these top tools for time management. All of these tools are free or have free trials, and they all work cross-platform.

1. Toggl ($5 – $79 per month):This tool allows you to manage your time, create reports with a single click and create numerous tasks. Signing up for this service is free, which allows up to five users on your account, or you can purchase a plan for something more user-friendly.
2. Todoist (Free):This is completely free and is a simple tool to use. Use keyboard shortcuts, set your deadlines and see works that are either about to be overdue or currently are. It is a web based tool that can also be integrated directly into your Gmail account.
3. Get Harvest ($12 – $90 per month):This is a sleek tool that offers style that integrates well for micro or small businesses. This tool tracks time and also comes with the ability to easily invoice clients, and you do not even need to deal with making the invoice itself. You can try its services for 30 days before having to purchase a plan.
4. Google Calendar (Free): Sign into your Gmail account (signing up for one is free if you do not already have one) and use the free services of Google Calendar. Track everything you need to in a single place and allow clients to share in your set schedule. Reminders can be set and customized, and you can even have alerts sent to your desktop, email or by way of SMS – this is especially useful for folks on the go.
5. Tickspot ($9 – $79 per month): Not only can you track your time, but you can also track your budget with this service. You may sign up for a free 30 day trial of this simple, easy to use interface, and later on upgrade to enjoy the rest of its service.
6. Rescue Time ($6 – $15 per month): This tool is very helpful for those who are helplessly addicted to social media and similarly useless browsing. It does not technically manage your time so much as it tracks it, working in the background and graphing the way you spend your time on the Internet while you work. You can use the free version, but more features come to you with a purchased plan.
7. Remember the Milk (Free): All cheesy names aside, you can sign onto this website for free to manage your tasks wherever you go, whether through your iPod Touch, iPhone, Blackberry, Gmail account or computer. This is definitely a capable rival for Todolist as it offers numerous outstanding features for easy organization.
8. NowDoThis (Free): If you find yourself confused about all of the features in the previous mentions, this is the polar opposite. Click “edit” to make your list and keep clicking “done” when you are… well, done.
9. Ta-da List (Free): Folks who have heard of Highrise and Basecamp may be pleased to know that the brains behind the two have created this tool. It works as a free online wall of post-it notes. Create your necessary tasks and simply check off the ones you have already done.

Working as a writer at an ink cartridges store in Manchester for the past 18 months, James Adams has written everything including product reviews, trend stories and news releases for their design blog.

Judging by the emails I get, a lot of writers have trouble turning down gigs, no matter how low-paying, stressful or inappropriate to their talents and interests the assignment may be. So my thought for the day is, like Nancy Reagan used to say, “Just say no!”

Saying no is empowering. It establishes healthy boundaries for you in the marketplace. I’m not desperate, it says. I take jobs I want. Taking jobs you really don’t want or that radically underpay you kill your soul and eat up oodles of time you could spend finding good-paying, fun gigs that would help you build your career.

“You mean I just say ‘no’ to the $10 a post jobs?” one writer wailed to me on an email not long ago.

Yes, that’s what I mean. That job doesn’t pay enough. Don’t take it.

“You mean I should say ‘no’ to the book ghostwriting gig that pays $1,500 for 65,000 words?” another asked.

That’s it exactly. Say no. Practice it with me now. Let’s say it like a mantra: “NNNNnnnnnnn…..OOOOOoooooo, Noooooo, Noooo, Noo….No.”

Stop thinking the economy has collapsed and there are only crappy jobs out there. I got one $1,500 article assignment already this year, lined up three new copywriting clients, and have two $800 articles I’m working on right now. One of my mentees just got her first $750 assignment. You can still break into new markets and get good writing assignments. You don’t have to say  ”yes” to whatever comes down the pike.

Recently, I received this question from new writer Tom Ryan:

I’ve been freelance writing for a year or so now, and was just presented an opportunity to ghostwrite a business book. The person I’d be writing for…[our personalities are quite different and]…I completely disagree with his philosophy of business. But I’d love to land the project.

So…wonder if you’d have any advice for someone aspiring to do this sort of work on how to best remain separate from your subject?

Can you guess what I told Tom?

That’s right–he needs to say ‘no’ to this gig. Tom, why would you love to land this project? Ghostwriting for someone you dislike and don’t find a rapport with isn’t going to work out. You’re going to knock your brains out, spend umpteen hours with someone you can’t stand, and end up with a product (should this project ever successfully wrap up) that you won’t be proud of. Don’t spend time on that!

The Kabbalists say we are never just “killing time.” It’s really the other way around. Time kills us. Time is your most precious resource. Don’t spend precious moments of your career doing work you abhor or that radically underpays you, even if you want to break into ghostwriting or book writing or whatever it is. The wrong project will not help you down the path to where you want to go.

Your gut knows the difference between a good ground-floor opportunity and exploitation and/or a nightmare project you’ll hate. Listen to it. And then, if it feels wrong, don’t be afraid to say “no.” Better gigs are out there.

Photo via Flickr user fotogail

Ariella gets an attitude if mommy works too much!

I wish I had a dime for every time someone has said to me, “I don’t know how you do it all!” Many of the people who say this know that I’m married and have three kids–now aged 7, 8 and 17. And that besides my paying clients, I write this blog, blog once a week for WM Freelance Writing Connection, and am finishing up writing an ebook on freelance writing.

So given that this is productivity week, I thought I’d discuss some of the things I do that I believe make it possible for me to balance my busy family life with a good-earning writing career.

1. Exercise. I try to either walk uphill for an hour first thing in the morning, or do Wii Fit yoga before work, or I hike in the woods near my home or bike with my kids. Time spent exercising never subtracts from productivity-it makes you so much more creative and productive that it more than makes up for the time spent, I find. And it’s so important to stay healthy, or you won’t be earning well for long!

2. Have fun. I never miss my regular monthly Mah Jongg game. I go geocaching with my family. Last week, I learned to cross-country ski. I sometimes play Bejeweled Blitz on Facebook with a bunch of my friends. These kind of breaks away from writing for high-quality family time and recreation are absolutely essential.

3. Rest. If you’ve read my previous post on the secret of my writing success, you know that I am always off my computer and away from all writing chores from Friday sundown to Saturday sundown each week. Remember, we’re not called human doings, but human beings. Our bodies weren’t designed to work all the time.

4. Outsource. I have housecleaners come twice a month to take care of all heavy cleaning. I send my teen to the mini-mart for a gallon of milk. I pay a Webmaster because tech stuff makes me cry. If it isn’t time-effective for me to do it, I find someone else to do it.

5. Let go. I do not have a pristine, utterly clutter-free house that looks like a design magazine is about to come take a photo. The pile of shoes and toys on my porch is atrocious. If we can walk about the house without tripping on anything, I’m pretty much satisfied.

6. Ruthlessly organize and prioritize. From my years as a legal secretary, I know to come into my office each day with an agenda. I know what the most important things are that need to get done, and the secondary objectives I’d like to get to, and I knock them out.

7. Turn down low-paying jobs. I focus on finding well-paid work and don’t waste time on low payers. That’s right, prospective clients call me and I turn them down if their rates aren’t in my ballpark.

8. Sleep and TV. I don’t do a whole lot of either. Six hours or so a night of sleep seems to do me, along with the occasional weekend nap. I frankly find the vast majority of TV shows really boring at this point in my life–a couple hours of shows is plenty in a typical week. I Tivo everything so I save 20 minutes watching commercials for every taped hour. Mostly, I’d rather read, write, think, or plan.

9. Say no. The fact is, I don’t really do it all. I turn down a lot of things. Will I organize the elementary school’s auction? No. Will I clean out the closet? No. Will I give a Torah commentary at the synagogue this week? No. Don’t try to conform to anybody’s idea of a supermom…those women are all having quiet nervous breakdowns, I believe.

What do you do to manage your busy schedule? Leave a comment and let me know.

This week’s theme is better time management for writers. I’ve invited productivity columnist Jessie Haynes to tell us how to kick email addiction. Since picking up email once…per minute…is a real problem for me, I was anxious to get these tips!

For more on the email problem, see this great blog by Trust Agents co-author and wildly dominant blogger Chris Brogan.

Organized, Productive Email Time Management Domination That Works…Now!

By Jessie Haynes

Email is the source of stress and sorrow, so many freelancers say. Try this step-by-step overhaul of your current email practices and see if you can’t ease those woes.

1. Organize your email by function – as you read top to bottom (and you cannot skip anything in this process because you read each email once and once only as you process) and either move it to a folder that corresponds to that function or archive or delete the message and make a note in your task manager / planner / to-do list.

Functions could include:

-waiting - all of the things that require another action / event before you can do something about them. Tip: write down just what you’re waiting for in some note because you should rely on your brain for very little beyond thinking of something once and remembering where your reminder is.

- read

- research

- share

- and you get the point! Remember that no function means no reason to have the email: to the trash.

Sort through those emails in your inbox by what you need to do with them. After you’ve done this once, you should have everything sorted for future function-processing. Having your needs fulfilled for later inbox processing brings us to the next step in email time management domination…

2. Half your current email checking frequency, at least. Schedule your ”processing and doing” sessions. Tip: you can always process immediately after a “do” (like when you get new emails as you’re sorting through what you have already) but you can never go to “do” while processing.

I say to strive to check your email only once per 24-hour period, but this is terrifying to most freelance writers. Because of how much time most freelancers are spending swimming in their email, this seems like a logical allotment. Theoretically, anyone properly processing and doing their inbox functions could check their email as much as would allow them to complete their tasks. Regular, proper processing means you can find your own balance. My once per 24-hour period rule may or may not make you more effective: find out for yourself just what will work for you.

3. Deliver the right amount of energy per message. Spending too little effort in a response backfires like dominoes with an email train messier than that simile, and too much effort just wastes your time. Be conscious of how much effort you expend.

4. Divorce immediacy and think like a business owner. You are your CEO–and janitor as Carol likes to say–of your own business and you don’t scurry forth at the whims and beckons of others. Organize your tasks and get to them as you sort them–conquer fuction by function after you’ve had time to sort them. Work on your own decided urgency. A business owner’s time is valuable. It is also just that, the business owner’s time and not anyone else’s.

5. Find your best practices. Telling you exactly how I manage my email won’t really do much for you–mileage varies. Your own trial and error alongside attentiveness, observation and flexibility will help you discover your ideal email policy.

Please, leave feedback. If you want some advice on your email situation, leave a comment and I’ll respond as soon as I can!

About the Author: Jessie Haynes owns JHaynesWriter, Web writing services for the organization and productivity niche. Learn more, and read more, at www.JHaynesWriter.com.